Executive Board Meeting Minutes
October 18, 2007
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The meeting was called to order by President, Richard Boland. In attendance: Richard Boland, Shirley Waggoner-Eisenman, Joe Loughlin, Allen Smith, Hilton Holcomb and Cathie Rod.
The minutes of September 20 are corrected to reflect the following: The $125 registration fee for the 08 NC State MG conference is an approximate amount and the BCMGVA will be asked to vote on using $1,000 from the contingency fund for signing the contract with Sea Trail. Shirley will present this request to the general meeting on Thursday, October 25.
Gardens and Hardscape, Hilton Holcomb, reported that a path of pavers have been placed in the circle area in the Botanical garden where mulch is still needed. The fountain in front of the Extension center is in the process of being repaired.
Signs have been placed in the garden identifying people who have contributed, in various ways, to the expansion and on going maintenance of the Botanical Garden.
Hilton mentioned the BCMGVA will be using the shed inside the fenced greenhouse area and the new shed outside the fence would be used by the Extension Service. It was suggested that the shed have water and electricity. This need will be addressed at a future time along with the possibility of more drainage.
The pond still needs maintenance and may be done at the same time of the mulching and planting of daffodil bulbs.
Maintenance is also needed on the wooden walkways in the garden area.
Newsletter, Joe Loughlin, needs a list of current members to use to create membership cards. The cards will be created for use beginning January 08. Both Al Smith and Shirley Waggoner Ð Eisenman will help Joe secure an accurate list of active members of the association.
Joe has added his impression of his attendance at the MG State Conference in Raleigh in the October Newsletter.
Treasurer, Al Smith, reported that the outstanding account receivable still exists. Current balance is $4,676.96. The October plant sale had approximately $4,200 in sales revenue. Al suggested the use of the ÒBudget/Financial StatementÓ to prepare the 08 budget. Richard Boland will get the budget committee together to see that this is started now.
Al also discussed the difference between the Budget and Allocation heading on his spread sheet. The contingency fund was also described as the money carried over from last year.
Vice President, Shirley Waggoner-Eisenman, stated approximately 400-450 people attended the NC State MG conference. This number included all speakers, vendors and guests. The main guest speaker, Bryce Lane, stated he hoped he would be invited to the 08 conference in Brunswick County. Shirley is anticipating the receipt of the evaluation forms from the conference shortly to assess input for future conferences.
In regard to the 08 conference, Shirley will have a brief meeting following the guest speaker at the October 25, general meeting. She stated Bill Finley has volunteered to be the treasurer for this event and Ann Marie Bellamy has volunteered to do tours. Shirley asked for suggestions of sites for a reception that would accommodate approximately 200-250 people. She asked members to think of areas for tours as well as guest speakers who have state wide recognition.
Shirley also stated that Milton Coleman did not have an answer to her question concerning the NC Cooperative Extension Service Foundation. Following a general discussion and the desire to keep the association's funds locally, it was decided the BCMGVA would not participate in this foundation. Instead, Shirley suggested using surplus or donated funds to have a scholarship for a college bound student who would be taking courses related to the work of the Extension Center.
Richard Boland will contact Milton Coleman with our decision and will have Al Smith and Ann Marie Bellamy look into programs to have any surplus funds gain interest.
President, Richard Boland, stated the nominating committee has a slate of officers ready to present at the general meeting on Thursday, October 25. He suggested that any suggestions be offered to Lynn Schwartzkopf, Linda Rudick or Bev Mastrovich
The meeting was adjourned at 9:50.
Respectfully submitted,
Cathie Rod, Recording Secretary
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