Executive Board Meeting Minutes

The meeting was called to order by President, Richard Boland at 9:03. In attendance: Richard Boland, Shirley Waggoner-Eisenman, Ash Tyler, Hilton Holcomb, David Barkley, Becky Dus, Joe Loughlin and Cathie Rod.

General Information: Richard handed out information sheets from Charlie Spencer which included a list of publications for Newcomer Packets, a list of up coming events as well as fliers for Firewise Day and Bike Show/Brunswick County Spring Fest.

Reports of Officers and Chairs:
Hilton Holcomb, Gardens - projects are on going in all areas. Lots of work is being done in the “swamp/bog/damp” garden to the back of the Botanical Garden. Inmates will be working on irrigation during their visit in May. Lighting in the gardens will also receive more work.

David Barkley, Horticultural Agent - the fountain in the connector garden is being worked on. David has received a request from volunteers for a sheet listing plants offered at MG plant sales with prices. The monthly volunteer garden work day will be working on the irrigation system, spreading pine straw and some hand mowing. David asked that mowers be placed in area where all can easily find.

Ash Tyler, Greenhouse - reported on recent plant sale. Official financial report will be given when all bills are paid so profit can be determined. The two new classes had many volunteers at the plant sale. Different plants, such as trees, shrubs, colorful items as well as bedding plants will be purchased for sale at the next plant sale in May.
Ash will also purchase 2 /6ft. tables to be used at plant sales which are easier to handle than the tables currently used. Money will be taken from the plant sale fund line item in budget.

Becky Dus, Social - requested information for Recognition Banquet/Luncheon on June 28. Becky asked how the meeting room would be arranged, the food items served and who would provide. It was decided to buy some food and request appetizers, finger sandwiches and desserts (all finger foods) from members. Invitations will be sent to determine how many will attend. Becky will also be thinking about the holiday party in December.

Joe Loughlin, Newsletter - spoke about the Automation Committee which is still working on updating the calendar of MG events and will address this at the general MG meeting. Joe also mentioned getting the Hot Line calendar on the web site for easy access by all members. There was a discussion on the possible need for a new web master. Joe will have a sample of membership cards at the next board meeting. Shirley Waggoner-Eisenman has a program that will insert Richard Boland's signature on each card.

Richard Boland, President - stated the audit of the MG accounts is complete. This audit was done by MG Bill Finley.

Shirley Waggoner-Eisenman, Vice President - gave updates on guest speakers for all general meetings. Shirley is currently working on a replacement for the August meeting and also working on the September social. Richard was asked to seek suggestions for 08 guest speakers from the membership.
Shirley also requested that the newly approved Policies and Procedures along with the Criteria for Projects be listed in the web site and perhaps offered in the NL with date approved by the membership. A list of all the MG projects and teams will be created by David Barkley.
The meeting was adjourned at 10:00 am.

Respectfully submitted,
Cathie Rod, Recording Secretary